The XR/Metaverse, etc. Industry Exhibition Executive Committee handles the collection, use, and management of personal information appropriately as follows: and implements the following measures to ensure security.

In handling personal information related to the implementation of TOKYO DIGICONX, complies with the "Act on the Protection of Personal Information (Act No. 57 of 2003)" and strives to protect personal information in accordance with the following policy.

Information that can identify specific individuals, such as name, address, telephone number, e-mail address, recorded images, security camera images, etc., provided by exhibition visitors and exhibiting organizations to the Executive Committee through the operation of the exhibition, etc.

When collecting personal information, we will clearly state the purpose for which the information is being collected and make it clear that the information will be collected only to the extent necessary to achieve the purpose. In principle, we will ask the individual to provide information voluntarily.
Personal information will not be used within the Executive Committee beyond the purposes for which it was collected, nor will it be provided to anyone outside the Committee, except for the purpose of providing information regarding future exhibitions, or for providing information or making inquiries regarding policies and related matters from the Executive Committee member organizations.

The Executive Committee shall use personal information within the scope of the purpose of use, manage it in an appropriate manner, and shall not disclose or provide personal information to any third party without notifying the party to which personal information is provided and the purpose of use and obtaining consent.
However, the following cases are excluded
(1)When all or part of the handling of personal information is outsourced to a third party to the extent necessary for the operation of the exhibition, etc., and the information is provided to such third party.
(2) In other situations where disclosure or provision to a third party is permitted by law.

The Executive Committee will appoint a person in charge of information management to handle personal information and will take appropriate measures to protect personal information. In addition, appropriate measures will be taken to protect and maintain the personal information provided from leakage, theft, loss, destruction, etc.

If a person requests disclosure or suspension of use of his/her own personal information, or requests correction or deletion of incorrect information as a result of disclosure, we will respond to the request without delay. We will ensure that all members of the Executive Committee, secretariat, and related organizations are fully aware of this policy and improve their security awareness.

The Executive Committee will set the retention period of your personal information to the extent necessary for the purpose of use, and will delete your personal information without delay after the retention period has elapsed or the purpose of use has been achieved. However, if a shorter period is specified by applicable laws and regulations, that period shall be used, and specified personal information, etc. shall be in accordance with such laws and regulations.